Privacy Policy

Mini Makers Workshop

Effective date: 14 October 2025

Website: www.minimakerworkshop.co.uk

Email: minimakersworkshop@hotmail.com

1. Who We Are

Mini Makers Workshop (“we”, “our”, “us”) runs creative workshops for children and families. We are the data controller responsible for the personal information we collect through this website, registration forms, and workshop bookings.

If you have any questions about how we handle personal information, please contact us at minimakersworkshop@hotmail.com.

2. What Information We Collect and Why

We collect certain types of personal data when you use our website, register for workshops, or contact us. This may include your name, contact details, child’s name and age, emergency contact information, and payment details. We collect this information to process bookings, manage attendance, ensure participant safety, and communicate important event information.

We may also collect photographs or videos of participants during workshops, but only if you have given us permission to do so. These images may be used for marketing or social media purposes.

When you visit our website, we may collect limited technical information such as your IP address, browser type, and how you use the site. This helps us improve performance, security, and user experience.

We always aim to collect only the information that is necessary for these purposes.

3. Legal Basis for Using Your Information

We use personal data under the following lawful bases as defined by the UK GDPR:

• Contract: to provide the workshops and related services you have booked.
• Consent: for optional activities such as marketing communications and photography; you can withdraw consent at any time.
• Legal obligation: to comply with laws related to health, safety, safeguarding, and accounting.
• Legitimate interests: to operate and improve our services, ensure safety, and communicate effectively with customers.

4. How We Share Your Information

We do not sell or rent your personal data to anyone.

We may share limited information with trusted third parties that help us operate our business, such as payment processors, booking systems, email or messaging platforms, and website service providers. These partners are required to handle your information securely and in accordance with data protection law.

We may also share data if required by law, for example with safeguarding authorities or in response to legal obligations.

5. How Long We Keep Your Data

We keep personal information only as long as necessary for the purpose it was collected. Workshop booking and participation information is normally retained for up to three years after the event. Financial and payment information may be retained for up to six years to meet HMRC accounting requirements. Photos and marketing materials are kept until you withdraw consent or ask for them to be removed.

After the relevant period, personal data will be securely deleted or anonymised.

6. Your Rights

Under UK data protection law, you have the right to:

• Access the personal information we hold about you.
• Correct or update inaccurate information.
• Request that we delete your personal data (“right to be forgotten”).
• Restrict or object to certain uses of your data.
• Withdraw consent at any time, where processing is based on consent.
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been infringed. You can contact the ICO at www.ico.org.uk.

To exercise any of these rights, please contact us at minimakersworkshop@hotmail.com.

7. Cookies and Website Tracking

Our website uses cookies to make it work properly, to improve performance, and to help us understand how visitors use it. Non-essential cookies will only be used with your consent. You can manage or delete cookies at any time through your browser settings.

8. How We Protect Your Information

We take the security of your data seriously. We use appropriate technical and organisational measures to protect your information from loss, misuse, or unauthorised access. This includes secure servers, password protection, limited access to data, and encryption where appropriate.

9. Children’s Privacy

As our workshops are designed for children, we take extra care to protect children’s personal data. We collect only the information necessary for safety and participation, and we always obtain consent from a parent or guardian. We do not use children’s data for marketing or profiling.

10. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our activities or in the law. The most recent version will always be available on our website, showing the updated “Effective Date.”

11. Contact Us

If you have any questions, requests, or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Mini Makers Workshop

Email: minimakersworkshop@hotmail.com

Website: www.minimakerworkshop.co.uk